When you have to move office from one location to the other, be it in the same city, state or across country, one of the first things you need to do is a checklist. The checklist will allow you to stay organized through the entire process and know exactly what you still need to do. You should do the list whether you have hired a professional company to carry out the move or you’re doing it with your own resources. Office relocation is so much easier with a checklist in place.
As soon as you know the exact date for your office move, you need to find out what exactly you still need to do before you have the moving trucks at your front door. And let’s face it, there are many things to do until then. This is why listing every single detail can be a great help in you preparing for the relocation.
First start writing down all the tasks that you need that should be done, even if you don’t jot them down in their sequential order. You can easily rearrange them later on when you better know the actual timeline.
The type of move will determine your check-list, and knowing in advance which type you will be engaging in will help you get your best checklist in place. We are talking here about an office removal as well as an international move.
The office removal, while it involves lots of work, is a bit easier than the second type simply because you don’t have to worry about also organizing various papers such as permits, international visas and other similar things.
However you do have to handle lots of things, so your checklist will come in very handy. First you need to talk with the department managers for each of the departments in your office. Your checklist should include things such as computers, office supplies, the office furniture, equipment, the actual employees and also departmental clients. Each department manager should take an inventory of their own department and give you the list of what needs to be moved in their own sections. If there are office furniture pieces that are too old and should no longer be used by the office, these should be also listed so that you know that in the new place new furniture needs to be purchased before the employees actually move in.
The international move is quite tricky because of all those papers that need to be filled in and organized and here a moving checklist is also crucial. Moving to a new country comes with its own set of rules, regulations and problem and you should be aware of them so that the move is as smooth as possible
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